Executive Assistant/Office Manager

Reporting to: General Manager with supporting responsibilities of other on-site leadership

Summary of the Position: This is the individual who loves keeping everyone on the bus and helping to drive it forward. The Executive Assistant supports the General Manager and other on-site leadership with general day to day administrative operations. He/she is responsible for communicating location wide announcements, making sure the office is stocked with necessary supplies, being the champion of fun and inclusive on-site celebrations, and proactively finding ways to support the team.

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Provide direct administrative support to the leadership team
Assist with answering phones and facilitating solutions for our clients
Ensure effective use of General Manager’s time by proactively managing scheduled meetings and team priorities
Confirm appointments with clients and conduct follow up
Maintain adequate supplies and food levels in the office kitchen
Order office supplies as needed while remaining fiscally responsible
Draft and send mass communications to the team
Create ad hoc reports
Organize team events such as month birthday celebrations
Become a utility player with entry level knowledge of all areas of the business, enable this position to flex into various roles to provide support during the ebb and flows of business

Education and Experience:

Minimum High School Diploma or GED
2+ years of experience in a support role
Proficient in Microsoft Office, specifically Outlook, Excel, Word, PowerPoint
Experience using mail merge and creating reports, a plus

Skills and Competencies:

Proactive with an ability to stay one step ahead of long-term and daily priorities
Ability to anticipate needs and manage ever changing priorities and deadlines
Highly trustworthy in handling confidential information
Second-to-none organizational skills and attention to detail
Exceptional communication skills – written, verbal, in person and over the phone
Ability to work independently and maintain self-motivation to fill time with value adding tasks
Ability to maintain professional composure
Willingness to learn and receive feedback

Work Environment

This job operates in an office environment.

*A job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits: